Document control is an essential requirement in regulatory environments, touching all quality processes. It is a major stumbling block for many companies. MasterControl's document control software addresses the world's most stringent regulations and standards to ensure compliance. It reduces overall compliance cost and increases efficiency to accelerate time to market.
Document Control Challenges
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MasterControl Advantages
Inefficiency
Manual systems are inefficient, requiring tremendous man-hours in terms of routing documents, obtaining approval and signatures, face-to-face meetings to discuss changes, and search and retrieval of documents during inspections and audits.
Increased Efficiency
MasterControl's document control software automates routing, delivery, escalation, and approval of documents. It can handle all types of documents regardless of the software used to create them. MasterControl features a centralised, secure repository that makes search and retrieval easy.
Lack of Revision Control
In a paper-based system or hybrid system, employees check out documents and other materials manually. Tracking down any document activity is difficult. Making a change in SOPs or other documents requires manual submission of a change request or discussion of the change in face-to-face meetings.
Automated Revision Control
MasterControl provides automatic revision control to ensure that only the current version of a document is available. When the new revision becomes effective, access to the prior revision is cut off. The system allows you to lock down uncontrolled copies and track controlled copies.
Disparate Systems
Most companies have different systems for document control, CAPA, audit, training, and other processes. They are not connected. The people who manage these separate processes are not connected, increasing the likelihood of miscommunication. Tasks are likely to fall through the cracks from one disparate system to another.
Connected System
Most companies have different systems for document control, CAPA, audit, training, and other processes. They are not connected. The people who manage these separate processes are not connected, increasing the likelihood of miscommunication. Tasks are likely to fall through the cracks from one disparate system to another.
Unprepared for Audits
All important documents related to the development and manufacture of a product are subject to audits and inspections. In a manual process, paper documents are hard to track and can be easily misplaced. There's nothing worse than failing to produce an important document during an audit.
Increased Audit Preparedness
MasterControl Documents provides a centralised, web-based repository for all documents essential to compliance. Auditors will need to look at only one place for anything they need. Automation makes it easier to search, track, and retrieve documents.
Poor Collaboration Process
In a manual process, collaboration entails gathering all stakeholders in one room, which is time-consuming, if not impossible. Some people might collaborate in writing, but routing a document via email is inefficient.
Effective Collaboration Process
MasterControl's virtual collaboration workspace allows users to collaborate in a secure and real-time environment. Authorised users can add their input any time from virtually anywhere, so physical location will no longer cause delays in collaboration.
